The purpose of the Weaver Mountains Chamber is to
promote the economic interests of the Weaver Mountains area.
The Chamber has adopted the following Code of Conduct Policy
Weaver Mountains Chamber of Commerce
Code of Conduct Policy For Board of Directors, Staff and Volunteers
Membership on the Board of Directors or engagement as a staff member or volunteer of the Weaver Mountains Chamber of Commerce ("Chamber") carries certain duties and responsibilities. This Code of Conduct outlines some of those duties and responsibilities.
Chamber Board members, staff and volunteers will from time to time come to know information that, if revealed to outsiders, or even to Chamber members, could be highly embarrassing to a Chamber member, staff member or volunteer, harmful to the interests of the Chamber, or even create legal liability for the Chamber. All information acquired by a Chamber Board member, staff member or volunteer concerning Chamber personnel matters, financial matters, legal matters, member status issues, or any other item of Chamber business designated by the Board as being confidential in nature, therefore shall be held in the strictest of confidence and shall not be divulged to any outside party, including Chamber members, without prior authorization by the Board.
III. REPRESENTATION OF THE CHAMBER
Ordinarily, only the designated Board Member may sign contracts, correspondence, and other documents on behalf of the Chamber as well as speak to the media or any public agency, governmental official, or community organization on behalf of the Chamber. Chamber members. Chamber staff or volunteers may only do so upon the express direction by the Board. Under no circumstances shall any Board member, Chamber member, staff member or volunteer endorse any product, service, community organization, political candidate or ballot initiative on behalf of the Chamber or use or permit the Chamber’s letterhead or other insignia to be used for such purpose.
IV. CONFLICTS OF INTEREST
Chamber Board members, staff members and volunteers owe a high fiduciary duty to the Chamber. Therefore, no Chamber Board member, staff member or volunteer shall maintain any business enterprise or other activity that directly conflicts with the interests of the Chamber.
V. POLICY DEVELOPMENT
As a Board member, you are responsible for establishing all policy matters brought before you. The Board of Directors is the one and only source of policy decisions. Although your personal position or thoughts on an issue are important and can be helpful for the Board of Directors to hear all points of view, once the Board of Directors has taken an official position on a particular matter, you are requested to place your personal position aside for the good of the organization.
WHAT IS POLICY? Policy is a formal statement of position in the name of the Weaver Mountains Chamber of Commerce.
A policy statement may be:
A. Advisory to our Membership and the community at large, as on a public question such as support for - or opposition to - a ballot proposition.
B. A statement of a course of action to be taken by the Chamber, such as a plan for economic development in the area.
WHO MAKES POLICY? In nearly all cases, policy is recommended to the Board of Directors by Board Members, Chamber committees, Chambers Members, staff or volunteers.
Policy formulation then begins with the studies and reports from any of these sources. The report to the Board is expected to make the main argument before the Board in support of the policy being recommended. Where desirable, expert witnesses may be invited to assist the Board in study of the issue. Arrangements for any guest to be invited to a Board meeting should be made well in advance with the President or Board Secretary.
PUBLICITY ON POLICY ACTION - Publicity on a committee policy recommendation before it has been approved by the Board of Directors is forbidden though the Board may elect to present the proposed policy to the public and seek input.
ACTION IN SUPPORT OF POLICY - Action to carry out policy approved by the Board of Directors is a function of Chamber Board, Chamber Members, staff and or volunteers.
VI. COMPUTERS, INTERNET ACCESS and E-MAIL
Chamber computers are to be used for business purposes only. All files and records stored on Chamber computers are the property of the Chamber. Use of Chamber computers for personal advertising or soliciting is not permitted, and copying of any Chamber files for personal use is strictly prohibited. Electronic mail messages are to be used for business purposes only and are considered Chamber property. Inappropriate, offensive, off-color or sexually-related messages are prohibited. The Chamber maintains the right to access all data on the computer and E-mail systems at any time with or without prior notice.
VII. POLICY AGAINST HARASSMENT
The Chamber does not tolerate unlawful harassment of any of its staff members. Any form of harassment which violates federal, state or local law, including, but not limited to harassment related to an individual's race, religion, color, sex, sexual orientation, national origin, ancestry, citizenship status, marital status, pregnancy, age, medical condition (cancer related or HIV/AIDS related), or physical or mental disability is a violation of this policy. For these purposes the term "harassment," includes slurs and any other offensive remarks, jokes, other verbal, graphic, or physical conduct.
In addition to the above listed conduct, "sexual harassment" can also include the following examples of unacceptable behavior:
· Unwanted sexual advances
· Offering employment benefits in exchange for sexual favors
· Visual conduct -- leering, making sexual gestures, displaying of sexually suggestive objects or pictures, cartoons or posters
· Verbal sexual advances or propositions
· Verbal abuse of a sexual nature, graphic verbal commentaries about an individual's body, sexually degrading words used to describe an individual suggestive or obscene letters, notes or invitations, or
· Physical conduct -- touching, assault, impeding or blocking movements.
Note that this policy is a "zero-tolerance" policy. Any violation of this policy will be treated as a disciplinary matter, regardless of whether it constitutes illegal harassment under the law.
A Chamber staff member or volunteer who feels that he or she is being harassed by another staff member, volunteer or by a Board member should immediately notify the President of the Chamber, or the Chamber's Legal Counsel. A Chamber staff member or volunteer will not be penalized in any way for reporting a harassment problem.
All complaints of harassment which are reported will be investigated as promptly as possible. All complaints of harassment which are reported will be treated with as much confidentiality as possible, consistent with the need to conduct an adequate investigation.
Harassment of Chamber staff members or volunteers in connection with their work by Chamber members, volunteers or outsiders may also be a violation of this policy. Any such harassment should be reported immediately, and appropriate action will be taken. Harassment of Chamber members by Chamber Board members, staff members or volunteers is also prohibited.
VIII. VIOLATIONS OF CODE OF CONDUCT
Violations of this Code of Conduct may result in disciplinary action, including the removal of a Board member from office or the termination of a staff member or volunteer.
IX. ACKNOWLEDGMENT OF RECEIPT
I acknowledge that I have received and read a copy of the Weaver Mountains Chamber of Commerce Code of Conduct for Board of Directors, staff and volunteers, and that I am responsible for following it.
Why Join the Chamber?
It has been an exciting year for the Chamber. In the summer of 2016 the Chamber formed an Economic Development Council. More than 25 of our neighbors joined in to begin to chart the way forward for our communities. We developed both near and long term goals and also identified new branding for the area: "Escape to the Weaver Mountains", which seeks to recognize and appreciate all of our communities from Congress, Glen Ilah, Yarnell, Peeples Valley, Kirkland, Skull Valley and Wilhoit.
We are still, and have been for more than 40 years, your Yarnell-Peeples Valley Chamber of Commerce but will begin doing business as the Weaver Mountains Chamber.
So, why should you join us?
Annual Chamber Membership is from January 1 through December 31 of the same year.